Admin Assistant

A Logistics company requires a an admin assistant ROLE AND
RESPONSIBILITIES
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Answer
phone calls and direct them to appropriate parties or take messages
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Maintain
and follow all company policies and procedures
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Maintain
all standards as required by OSHAS 18001: 2007, ISO 45001:2016, ISO 9001:2015,
ISO 14001:2015, SQAS, RTMS
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Comply

to all RTSOG Modules and execute them
·
Maintain
the highest level of SHEQ
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Follow
load report and collate loads completed daily
·
Once
the spreadsheet has been vetted it needs to be sent timeously on a weekly basis
·
Follow
up with missing PODs
PODS are to scanned, emailed to client and hard copy to be filed
in date order Ensure POD’s are stamped and dated by receiving side.
·
Ensure that all file references are received for month end
invoicing.
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Retrieving archived PODS and emailing to clients upon request
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Updating vehicle matrix
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Issue of diesel order numbers
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Capturing of Toll Slips and file.
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Perform other related duties as required.
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Meter Reading on the 13th of each month.
·
Perform
general office duties such as ordering supplies and maintaining records
management database system
·
Creating
purchase orders on SAP
·
Follow
up with outstanding supplier invoices
·
Checking
supplier invoices received have the correct details as tax requirements
·
Assist
with closing off of suppliers on SAP
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Updating
of driver timesheets, requesting gate passes from yard manager and pulling
times from tracking system in to update the driver timesheets
·
Update
tracking system with the diesel usage for the month, update services
·
Request
vehicle KM weekly on vehicle service report
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Assist
with ensuring that all license discs are up to date
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Be
able to provide information in managers absence
·
To
complete any adhoc duties that is requested by Directors , manager or executive manager

QUALIFICATIONS, EDUCATION AND SKILLS REQUIREMENTS
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Matric
·
Related qualification
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2-3 years administration experience
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MS Office packages (Outlook, PowerPoint, Excel and Word)
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Bookkeeping skills
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Analytical and problem-solving skills
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Decision making skills
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Effective verbal and listening communication skills
attention to details and high level of accuracy
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Very effective organizational skills
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Excellent interpersonal skills
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Team building skills
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Stress management

Job ID : , #67, 171 views,

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