Contract Specialist (Temp)

This position will be based at Arnot, Rietkuil for 6 Months only

PURPOSE: • To manage, coordinate and administer contracts with suppliers. • To assist with improving contract coverage and achieving commercial savings.

MAJOR CHALLENGES: • Providing a contract management service to multiple Business Units, for multiple commodities. • Continuous pressure exists on continuously improving in terms of cost-effectiveness, innovation and productivity. • Turnaround times of contract establishment and Statements of Work. • Maintaining and effectively executing high volumes of users demands and active contracts.


QUALIFICATIONS:

B Degree (Relevant) (Essential/Minimum)
Certificate First Line Management (Recommended/Desirable)

EXPERIENCE:

3-5 years Supply chain or related; procurement, contract management experience. Adept in working with Microsoft Office, various databases and contract management systems.

Importance : Essential/Minimum

Involvement : Operational


REQUIREMENTS:

Psychometric Assessment (Essential/Minimum)
Certificate of Fitness (Essential/Minimum)

POSITION OUTPUTS

The incumbent will inter alia be responsible for the following:


Best Practice and Knowledge Management

Identify and support the implementation of process and system enhancements to continuously improve contract management process

Compliance, Governance and Assurance

Ensure supplier stakeholders comply with relevant regulatory requirements
Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements
Collaborate and communicate with suppliers.
Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)
Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines
Ensure supplier stakeholders comply with relevant regulatory requirements
Consolidate reports and provide feedback to Contracts Manager on appropriate contract management reporting and governance requirements.
Provide effective advice to the wider organisation on
contract/agreement entitlements, obligations, and purchasing methods and quantities


Contract Management

Compile and manage contracts with service providers
In conjunction with internal stakeholders, ensure that all relevant category strategies and Group governance requirements are met
Negotiate, conclude and administer contracts throughout the contract lifecycle
Evaluate contractual terms and condition and provide recommendations
Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts
Evaluate contract stipulations and provide recommendations
Communicate and ensure adherence to contractual rights and obligations
Record and monitor contract compliance and renewal applications
Investigate the need for contract extensions and terminate contractual relationship upon completion if required
Obtain approval for relevant contracts and documentation in line with Group governance requirements and departmental budgetary stipulations
Responsible for safekeeping and retention of contractual documentation in accordance with Company standards and policies
Manage the end to end contract management process.
Develop and implement contracting portfolio project plans.
Develop, socialise and implement contracting strategies.
Ensure all contracting plans incorporate and address Social and Labour Plans (SLP), Mining Charter and BBBEE preferential procurement objectives.
Compile tender documentation, issue Request for Quotations (RFQs), adjudicate tenders in collaboration with technical and commercial specialists
Ensure guidance and planning to contract modifications, price adjustments and contract close out.
Communicate and ensure adherence to contractual rights and obligations
Contribute to supplier development incl. Local Economic Development
Develop and maintain key supplier agreements with a continuing focus on efficiency gains
Identify opportunities for cost savings through product substitution, market testing, or other means
Actively participate in organisation planning as it relates to
procurement activities


Customer and Client Relationship Management

Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard
Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers
Support on-boarding of new suppliers and manage supplier
relationships

Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e.: disputes, claims, performance etc.
Work collaboratively, efficiently and effectively with both
internal/external customers and/or stakeholders

Build sound relationships with Business Unit (BU) end-users, key suppliers and colleagues
Build and nurture effective and influential relationships with
internal and external stakeholders, suppliers, and partners


Financial Management

Support and adhere to functional budget requirements and cost containment goals
Prepare contracting project plans and strategies
Manage allocated contract portfolio from a contract life cycle
management and milestone perspective

Conduct annual demand planning
Act as a specialist expert in contract life cycle management process.
Represent Group to negotiate and secure approval on various commercial contracts for our client's Group (strategic sourcing and BU contracts).

Functional Excellence

Adhere to functional policies, standards, guidelines, procedures, end-to-end processes, tools, templates etc.
Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication/bureaucracy.
Apply functional best practices, promote sharing of best
practices/knowledge

Assist in the execution of functional excellence initiatives.

Internal Business Processes

Provide weekly feedback on progress related to contract lifecycle management activities.
Actively contribute to achieving Supply Chain Management (SCM) balanced score card targets.
Comply and adhere to Company’s processes, procedures and standards in the execution of contract lifecycle management activities
Conduct monthly reporting on contracting process
Ensure procurement savings occur
Compile tender documentation as per project
Determine commercial and financial evaluation of tenders
Obtain tenders from specific marketplace through marketing process

Performance Management

Identify reporting needs and validate against framework
Finalise competency requirements
Confirm roles, responsibilities and expectations
Determine capability and performance gaps in order to identify training needs.
Adhere to roles, responsibilities and expectations of the SCM process
Comply with Group’s people performance and individual development processes and initiatives.

Safe and Healthy Work Environment

Maintain and ensure a healthy environment and safe operations Practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards
Encourage a culture that focuses on safety in all operations.

Behavioural Alignment

Demonstrates the following:

Creativity, collaboration, sociable and awareness to the ecosystem
Stewardship, accountability, ability to develop trust, safety conscious and ethical
Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Job ID : , #1240, 82 views,

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