Paralegal Executive 12 months contract

Your Responsibilities:
Main Purpose of the role

will partner and provide high-level support to the Legal Operations International team, based in Johannesburg. You may be required to assist other leadership team members where necessary. You will also directly interact with Regional team, external stakeholders; provide support and assist with administrative/secretarial matters; and any other matters that would need support from an administrative assistant.

Key Accountabilities:
(i) Perform secretarial and administrative as follows-
Travel management (i.e. booking of flights/accommodation, including arranging, visas)
prepare expense reimbursement requests;
track and ensure payments of invoices submitted by external counsel in line with Global policy requirements etc
Diary management, including booking and managing of meetings and appointments, exercising the ability to screen and prioritize according to importance and Ensuring that meeting venues are booked, prepared, equipped with any required items and cleaned prior to any meetings scheduled; includes supplying refreshments & seeing to catering requirements in accordance with company policy requirements.
Co-ordination and/or planning of functions (i.e.) International meetings, Workshops, Training etc., when required.
Correspondence –monitor incoming and outgoing correspondence and respond to mail.
Ensure consistent application of several corporate policies and procedures by the Department.

Assist Legal Counsels’ in the preparation and implementation of training modules for internal clients.

(ii) Cash and Credit card Claims
Timeously prepare monthly cash and credit card expense claims.
Ensuring monthly statements are circulated to Finance team members and accurate records kept of each submission to Finance for auditing purposes.

(iii) Assist with company secretarial responsibilities as follows-
Schedule, and coordinate all the annual and special Board meetings including setting up the annual diary
Track shareholders and Directors of all Legal Entities within our portfolio i.e. Maintain accurate corporate secretary database for the company and all related joint ventures, and subsidiaries, including their respective organizational documents. ownership, and other pertinent data.
Draft documents for board meetings i.e. agenda, resolutions, minutes with guidance from Counsel.
Distribution of the relevant meeting documentation well in advance of meetings.
Quarterly GEM updates
(iv) Support corporate records retention and maintenance as follows-
Maintain accurate database of all pending and/or threatened litigation, including a summary of current status;
Maintain accurate contracts database.
Manage Legal e-document management system for the department including historical records on Shared site. This includes ensuring that they are allocated appropriate matter number and responding to queries relating to such documents.
(v) Preparation of Legal documents
Typing, proof reading and formatting of legal documents such as contracts.
Issuing standard form documents
LI-GSK

Job ID : , #743, 20 views,

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