Property Administrator

Property Administrator- job post
Growthpoint Properties
25 reviews

Full-time
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Job purpose
Provides administrative support to the Property Manager to manage a property portfolio. Responsible for administrating leases, debtor’s administration and recovery and building maintenance administration. Ensures that proper records are kept of all contracts and invoices. Prepares, distributes and files correspondence and documents.

Duties and responsibilities

Draft offers and electronically forward copy of agreement of lease and tenant criteria documents
Follow up on outstanding lease agreements and on FICA documentation

Draft lease agreements i.e. renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents
Liaise with tenants, Portfolio Manager, Leasing Manager, Credit Controllers, and agents about lease agreements
Ensure correct loading of agreements on the system
Ensure the correct loading of debit orders
Open and up keep tenants’ files
Attend to lease audits
Complete and up keep outstanding lease reports as well as reports on new lets and renewals already concluded
Assist Portfolio Manager and SBU as and when required
Advise meter readers of any changes
Assist with compilation of the monthly report packs
Assist with the budget process
Perform secretarial functions when requested
Assist with deposit refunds and returning of bank guarantees
Calculate annual and insurance rates adjustments for loading onto Nicor
Prepare renewal sheets with information on current and budgeted charges
Prepare take back inspection reports and notify Building and Leasing Managers
Write housekeeping letters and reports
Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries
Weekly reporting on outstanding offers / leases / FICA
Monthly reporting on GLA / vacancy movements.

Experience

2-3 years of experience in a documentation and secretarial environment or similar environment
Knowledge of leasing process and documentation will be an advantage
Qualifications

Matric prerequisite
Post matric qualification will be an advantage
Competencies and Skills

Computer literacy
Ability to draw schedules/reports on system
Good communication skills – written and verbal
Time management skills
A good mix of interpersonal and administrative skills
Good problem-solving skills
Excellent touch-typing skills with a high accuracy rate

Job ID : , #2284, 5 views,

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