Regional Office Support Administrator

Job responsibilities include but not limited to:

Regional Support Management (Centurion, pe, kzn and Namibia)

CENTURION STAFF

Responsible for the issuing of stationery to staff as and when required.
Distribution and management of Access reports to the relevant departments on a weekly basis
Maintain the list of alarm users and ensure that it is always on current.
Manage the access into the Office Park.
Monitoring all office relevant suppliers whilst onsite to avoid any risk.
Issuing all PR’s required for items and services for the JHB office
General Office repairs maintenance
General Office requirements

KZN, PE AND NAMIBIA

General Office repairs maintenance
General Office requirements
Co-ordinating of the regional requirements
Office Admin

Arranging for the courier all documents to the various regions
General office assistance
Assisting with the arrangement of regional functions Manage the switchboard
Assisting with client meetings requirements
Assisting with Stowe Functions Requirements
Management of the Assets onsite in line with the Asset Register
Regional Fleet Management

Manage the external Supplier responsible for maintaining the vehicles out of warranty and with our Fleet Management Vendor, for all repair requirements with the National Office Support Supervisor.
Assist with the Admin related to the Fleet
Ensure that the vehicles are roadworthy at all times with monthly fleet inspection and reporting
Regional OHS and HSSE

Liaise with the H & S Officer in CT to ensure that the full implementation for OHS is actioned and maintained.
Ensure that the JHB office is advised of the relevant procedures.
Staff Management

Management of the cleaning/tea ladies.
Management of the driver
Ensure that staff are provided with guidance to compete the tasks that have been allocated to them.
Ensure that staff have assistance as and when required.
First point of escalation
General

Meeting arrangements
General Assistance with reporting and admin functions
Assisting other Executives visiting the regions
Client Assistance
Arrangement of Functions
Minimum Requirements:

Grade 12 and Office Support and Admin Experience
Relevant Administrative and Management qualification
3 – 5 Years’ experience
Driver’s License
Valid South African ID
No criminal record
Competencies:

Computer Literate in MS Word, MS Outlook, MS Excel, Tom Tom
Administrative and communication skills
Systematic and methodical thinking
Team Player
Effective Communication with Line Managers, supervisors, internal and external clients
Reporting Skills
Problem solving
Promote good working relations
Ability to work under pressure
Must be honest and trustworthy
Retains cultural awareness, empathy and sensitivity
Self-motivated and confident
Attention to detail

Job ID : , #1557, 206 views,

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