Stores Assistant

The Stores Assistant is responsible for keeping track of the stock in the stores. He/she must monitor current stock levels to decide if more should be ordered, as well as organize existing inventory, so it is easily and safely accessible. He/she is also responsible for all administrative duties with regards to stock control, as well as any ad hoc duties requested by Management.

ROLES AND RESPONSIBILITIES

Stock Control
Control the stores operations by ensuring that all materials are correctly handled and recorded
Issuing and returning of stock
Receive stock and receipting it on the stock system
Order of stock for jobs and obtaining and maintaining minimum stock level
Ensure a correct stock take is done every month end
Keep the stock room clean, tidy, presentable and ensure all stock is clearly visible
Arrange stock delivery to site
Arrange stock collection from suppliers
Administration

Enter stock items in the system and allocating them to their respective jobs
Ensure all paperwork is filled in correctly and signed by the relevant person / people
Create purchase orders on the system
Liaise with suppliers, and obtaining quotes from suppliers
Ensure all supplier invoices are captured
Ensure inter Branch transfers are recorded on the system and correct paperwork is in order
Health, Safety, Quality and Environmental Responsibilities
Report any deviations that could lead to an accident
Participate in Safety Training to improve safety standards
Report incidents and accidents before the end of a shift
Adhere to the Company's Health and Safety policy and procedure
Look after your own safety and that of other employees
Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
Keep up standards and regulations with respect to Products and Services
Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior
JOB REQUIREMENTS

Must have a minimum of Grade 12 or equivalent
Previous experience with stock control would be an advantage
Previous experience with Syspro would be an advantage
Must have extensive knowledge of MS Office
Industry and Product knowledge would be an advantage
Must have excellent verbal and written communication skills
Must have general office administration skills
A valid driver’s licence would be an advantage
BEHAVIOURAL REQUIREMENTS

Must be able to work independently as well as in a team
Must have excellent organisational, planning, multitasking and administrative skills
Must be able to prioritise jobs, perform under pressure and meet deadlines
Must have exceptional attention to detail, be results, detail and goal orientated
Must be logical, methodical and proficient
Must be able to manage time efficiently and effectively
Must be able to follow instructions
Must consistently maintain a high level of integrity, be honest and reliable
Must be willing to take on new responsibilities and challenges
Must have exceptional Customer service skills
Must be dressed professionally at all times
Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
Must have excellent interpersonal and communication skills

Job ID : , #555, 132 views,

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