Executive PA to CEO

Responsibilities:


Manage, coordinate and maintain calendar of CEO including appointments, meetings and travel.
Responsible for organising of internal and external meetings on behalf of the Directors ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
Provide executive and administrative support to the Directors.
Responsible for organising Directors travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
Monitor and respond to incoming communications (including complaints) to Director’s office including phone calls, emails and walk ins, ensuring correct department distribution.
Secretarial support for meetings, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments.
Writing and distributing comprehensive minutes and action points to all members post meeting.
Drafting and writing high quality reports and presentations, as required by the Directors.
Communicating important updates and information to COMPANY Employees as required by the Directors were applicable.
Office management

Education:


University degree

Experience:


Minimum 3 years’ experience as Executive Personal Assistant, Office Manager or similar role.

Recommended knowledge and skills:


Strong analytical, critical thinking and problem-solving skills.
Organizational skills.
Ability to independently work on multiple projects with minimal supervision and to function effectively as a team member.
Excellent interpersonal, oral and written communication skills
Ability to work under pressure to agreed deadlines and adapt to change.
Good communications and team skills needed.
Sound ability to diagnose simple service requests and escalation.
Ability to communicate fluently with the customers and should possess good customer service skills.
Enthusiastic, passionate, patient and should be a critical thinker.
Competencies:


Computer literacy – Ms Office Suite including Powerpoint
The ability to pay high attention to detail to ensure that high quality work leaves the organization.
Ability to work in a flexible manner – out of hours as required.
Ability to travel – own transport required
Excellent written English and the ability to communicate at all levels
Organisational, planning and multi-tasking skills.
Problem analysis and problem-solving skills.
Judgment and decision-making ability.
Professionalism and confidentiality

Job ID : , #1598, 404 views,

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