HR Personal Assistant

The ability to demonstrate, understanding and apply our Sanlam values is embedded in all roles. Applicants must exhibit their commitment to the values as part of the application process.

Lead with courage
Serve with pride
Care because we respect each other
Act with integrity & accountability
Grow value through innovation & superior performance
What will you do?

Secretarial support:
Plan, co-ordinate and manage logistics for meetings.
Co-ordinating and managing follow ups.
Proactive diary management.
Draft communication if and when required.

Alert manager/candidates to requirements for special events/meetings.
Ensure manager is equipped with necessary documentation to proceed with meetings.
Manage client calls to meet their expectations.
Act as an ambassador for Human Resources when attending to clients.
Preparation of PowerPoint presentations.
Language editing support.
Arrangement of video or telecon conferences.
Assistance with all logistics of special events, information sessions etc
Filing of documents.
Travel and accommodation arrangements:
Provide a well-documented travel itinerary in advance
General HR Administration support:
Ensure the ordering of office supplies.
Manage office infrastructure and services through the appropriate stakeholders.
Ad hoc requests
General office management:
Proactive support with documentation for meetings/committees.
Manage payment of invoices.
Provide manager with information/policies to resolve queries.
Handling general HR administration and support when needed.
Compile and/or coordinated HR related reports.
What will make you successful in this role?

Qualification & experience

Relevant 3 year Secretarial Diploma
Grade 12 with English on an above average symbol, on a higher grade level.
Knowledge and skills

At least 5 years secretarial experience on a senior level.
Relevant travel arrangement experience.
Demonstrate a high level of ownership MS Office
Advanced experience in Microsoft Word and Power Point.
Intermediate experience in Microsoft Excel.
Previous payroll administration experience can be to your advantage.
Exposure to an environment with sensitive/confidential information.
Professional corporate business etiquette.
Working knowledge of SAP would be an advantage.
E2 Financials and completing of SRS (changes) can be to your advantage.
Understanding of professional business communication methods and processes.
Adhere and be sensitive to organisational impacts/influences (red tape, protocol etc.).
Business knowledge will be to your advantage.
A sound knowledge of etiquette that is followed or prescribed in a social and/or professional corporate setting.
Be available and prepared to work after hours, when required.
Personal qualities

Problem-solving skills
Above-average business communication skills (verbally and in writing) in English.
Accuracy
Cultivates innovation
Pro active
The ability to function independently
Action orientated
Collaborates
Persuades
Plans and aligns
Instils trust
Optimizes work processes
Being resilient

Job ID : , #207, 132 views,

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