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Job Location: Johannesburg, Gauteng
Employment Type: Full-Time

Start Your Career with a Leading Corporate Team

Are you an organised, friendly, and professional individual who enjoys working with people? An established company in Johannesburg is currently looking for a Receptionist & Corporate Office Coordinator to join its growing team.

This position offers the opportunity to become the face of the organisation while playing an important role in keeping the office running efficiently. From greeting visitors to coordinating meetings and supporting daily administrative tasks, you’ll help create a professional environment where both employees and clients feel welcomed.

If you’re someone who enjoys multitasking, solving problems, and delivering outstanding customer service, this could be an excellent career opportunity.

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About the Position

The Receptionist & Corporate Office Coordinator is responsible for managing the front reception area while supporting the daily operations of the office.

You’ll work alongside various departments to coordinate meetings, manage office facilities, organise workplace activities, and provide administrative assistance whenever needed. Every day will involve interacting with people, managing multiple responsibilities, and ensuring the workplace operates smoothly.

This is an excellent opportunity for someone who enjoys variety, takes pride in being organised, and wants to build a long-term career within a professional office environment.

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Main Responsibilities

Reception Management

• Welcome visitors, clients, suppliers, and interview candidates with a warm and professional attitude.
• Answer incoming telephone calls and direct enquiries to the appropriate departments.
• Manage visitor check-ins while following company security procedures.
• Maintain a clean, organised, and presentable reception area throughout the day.
• Receive, sort, and distribute incoming mail and courier deliveries.
• Assist guests with refreshments and general hospitality.

Office Coordination

• Manage meeting room bookings and ensure rooms are ready before meetings begin.
• Set up video conferencing equipment and provide basic technical assistance.
• Monitor office stationery and supplies, placing orders when necessary.
• Coordinate repairs and maintenance with building management and external service providers.
• Arrange servicing of office equipment and ensure facilities remain in excellent condition.
• Keep office inventories accurate and up to date.

Administrative Support

• Assist with document preparation, printing, scanning, filing, and binding.
• Support consultants, managers, and administrative staff with day-to-day office tasks.
• Coordinate appointments, visitor schedules, and meeting logistics.
• Assist with recruitment administration, including reference checks, qualification verification, and candidate screening.
• Help organise travel arrangements and courier services when required.

Employee Engagement

Contribute to a positive workplace by helping organise:

• Staff birthday celebrations.
• Employee recognition initiatives.
• Team lunches and social gatherings.
• Wellness programmes.
• New employee onboarding activities.
• Team-building events.
• Corporate social responsibility projects.

Hospitality & Events

• Arrange catering for meetings, training sessions, and client events.
• Ensure meeting rooms remain clean, organised, and fully stocked.
• Monitor hospitality expenses and assist with budget tracking.
• Coordinate office functions and special events throughout the year.

Workplace Health & Safety

• Support office health and safety procedures.
• Maintain first aid kits and emergency supplies.
• Assist with evacuation planning and emergency drills.
• Help ensure workplace safety standards are maintained.

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Requirements

Applicants should meet the following requirements:

• 3–5 years of experience in reception, office administration, or office coordination.
• Experience working within a corporate or professional office environment.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience using Microsoft Teams, Zoom, or similar virtual meeting platforms.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities.
• Excellent customer service and interpersonal skills.
• Ability to prioritise multiple responsibilities in a busy office environment.

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Skills That Will Help You Succeed

The ideal candidate will demonstrate:

• A professional and friendly personality.
• Strong attention to detail.
• Excellent organisational skills.
• A proactive approach to problem-solving.
• The ability to work independently and within a team.
• Confidence communicating with employees, clients, and senior management.
• A positive attitude and willingness to support others.

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Why Consider This Opportunity?

This role offers more than traditional reception duties. You’ll gain experience across office operations, administration, facilities coordination, event planning, employee engagement, and workplace management.

It’s an excellent opportunity for someone looking to develop a long-term career in office administration while working in a supportive and professional environment.

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Benefits

Depending on the employer, benefits may include:

• Competitive salary.
• Stable full-time employment.
• Professional working environment.
• Opportunities for career development.
• Ongoing training and learning opportunities.
• Exposure to multiple business functions.
• Supportive and collaborative workplace culture.

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Apply Today

If you enjoy creating positive first impressions, staying organised, and supporting a busy workplace, we’d love to hear from you.

Submit your application today and take the next step in your career as a Receptionist & Corporate Office Coordinator in Johannesburg.

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Job Overview

Details	Information
Position	Receptionist & Corporate Office Coordinator
Employment Type	Full-Time
Location	Johannesburg, Gauteng
Industry	Corporate Services
Experience Required	3–5 Years
Skills	Reception, Administration, Customer Service, Microsoft Office, Communication, Organisation
Work Environment	Office-Based

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Frequently Asked Questions (FAQs)

1. What is the role of a Receptionist & Corporate Office Coordinator?

A Receptionist & Corporate Office Coordinator is responsible for welcoming visitors, answering phone calls, coordinating meeting rooms, supporting office administration, managing hospitality services, and helping ensure the workplace operates efficiently each day.

2. Where is this Receptionist job based?

This position is located in Johannesburg, Gauteng, and is an office-based role where the successful candidate will work on-site.

3. What qualifications or experience are needed?

Candidates should ideally have 3 to 5 years of experience in reception, office administration, office coordination, or a similar customer-facing role. Previous experience in a corporate environment is an advantage.

4. What software should I know for this position?

Applicants should be comfortable using Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Experience with Microsoft Teams, Zoom, or other online meeting platforms is also beneficial.

5. What are the most important skills for this role?

Strong communication, excellent customer service, organisational skills, attention to detail, time management, computer literacy, and the ability to multitask are all important qualities for success in this position.

6. Does the role involve organising meetings and events?

Yes. The successful candidate may be responsible for booking meeting rooms, arranging refreshments and catering, preparing meeting spaces, and assisting with office events, employee functions, and workplace activities.

7. Is this a good career for someone interested in office administration?

Absolutely. This role provides valuable experience in reception, administration, office operations, customer service, and workplace coordination, making it an excellent stepping stone to positions such as Office Manager, Executive Assistant, Operations Coordinator, or Facilities Administrator.

8. Will I work closely with other departments?

Yes. You’ll regularly collaborate with management, human resources, finance, IT, facilities, consultants, and other office staff to support daily operations and ensure the workplace runs efficiently.

9. What type of person is best suited for this job?

Employers are typically looking for someone who is friendly, professional, dependable, well-organised, proactive, and capable of remaining calm while managing multiple responsibilities in a busy office environment.

10. How can I increase my chances of securing an interview?

Create a professional CV that highlights your reception or office administration experience, customer service skills, Microsoft Office knowledge, and organisational abilities. Tailor your application to match the job requirements, proofread it carefully, and include accurate contact details to make a strong first impression.

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